There are many reasons why people may not be responding to your emails, but there are a few simple things you can do to increase your chances of hearing back from them.
If your subject line says "about our conversation" or "I was just thinking.." The person on the receiving end can be forgiven for not realizing the email actually has an important date or timely information.
Try something like "Anderson Account - Please answer by July 3". The person knows what it is about and the timeline involved. An added bonus is if they are looking for that email in a week or a month and it is buried in their inbox, it is easy to identify.
2. Start with your ask.
Don't make your reader go through five screen pages of historical information and rational before finally ending with "So can you please make a decision and let me know soon"
Often people want to lead up to their ask but what ends up happening is the important information is buried. The reader is inundated with an inbox overflowing with important and not-so-important emails, they skim through them to see what needs their attention. They respond to the easy ones or the ones that seem the most pressing and leave the rest for later. Often that later becomes another later and then later still.
If you put your ask and the most important information at the top, people will have what they need immediately, without having to dig.
RSVP by March 31 for
June 3, 2016
meeting room 1
This event was first held back in the 1980s as a way to raise awareness for a very important cause.......
3. Keep the email as short as possible
There are rarely any good reasons for sending a long, long email. If you have documents or excerpts from documents to include, either provide them as an attachment or include a link.
Speaking of long emails....
4. Don't include long strings of emails for the reader to go through
If the context of the previous conversations are important, you can include them by hitting reply or forward but don't expect the reader to go back to the first one in the conversation and read backwards to the most recent. Give the reader a quick synopsis and provide the important information in the body of your email and reference the rest if the reader wants more information.
5. Don't Overcopy
While it may be important to copy some people in your emails, and your company may require it sometimes, don't overcopy. If you are constantly copying your emails to everyone, they will start skimming past when they see your name. Make sure the person you are copying needs to see your email.
Try these five tips and watch your emails receive the attention they deserve!